Urban Governance Project (UGP) is being implemented by the Municipality of Ulaanbaatar (MUB) and the Asia Foundation (TAF) with the financial support from the Swiss Agency for Development and Cooperations (SDC) in order to improve access of Ulaanbaatar ger area residents to basic social services. The UGP project is aimed to reach three main outcomes which are (i) to support the citizens to reflect their suggestions and feedbacks to the MUB’s decision, (ii) improve public services and, (iii) build capacity of MUB and its administrative organizations’ staffs.
Within the scope of the third outcome, the Independent Research Institute of Mongolia (IRIM) has organized training on "Monitoring-Evaluation on the activities of the Public Administration Organization" for the Capital Archives Agency (CAA) and its affiliated organizations on 19-20 August, 2019.
The training was organized based on the needs of CAA and its affiliated organization staffs. Two days of training were aimed to improve the knowledge and skills of the target staffs by providing a training with comprehensive set of theoretical, legal and international experience in how to monitor and evaluate the activities of public administration organizations. Pre-training needs assessment survey was collected from the training participants. Based on the needs assessment survey results, two day training agenda, 8 types of training presentations were developed within 5 main components of Monitoring and Evaluation. Training was carried out with activities of lectures, team assignments and open discussions. In total, 31 people have successfully participated the training. 13 of them were from the CAA and 18 were from archive departments of districts of UB.
In order to assess the changes in knowledge on monitoring and evaluation of the training participants, knowledge assessment tests were collected from at the beginning and end of each training. The test included questions from the five main components of the training. Result of the tests showed that, numbers of correct answers in all five main components of the training have increased. Participants’ knowledge on identifying M&E indicators and difference between monitoring and evaluation were most improved. Participants had good knowledge on the “Procedure for conducting M&E on policy document implementation and activities of administrative organizations” before the training. However, they have exchanged their knowledge on how to implement the procedure.
The project team believes that the knowledge gained and skills improved from the training will help the staffs of CAA in their day to day work and duties.